Become our supplier: qualification

Join the Italgas Group supplier network! The qualification process is easy, fast and we will guide you.

All it takes to collaborate with us is a few simple steps

To become a supplier, there are two key steps: onboarding and qualification.

All steps start from IT4Buy, the platform that allows us to manage our suppliers, open and invited procedures in complete transparency, traceability and with all the necessary information.

Qualification

Needed to demonstrate that they share the same values as the Group, ensuring sustainability, quality of activities, economic-financial stability and ethical strictness.

Who is involved?

New suppliers who have completed the onboarding phase and have identified the Goods Category(ies) for which they want to qualify.

What is necessary?

Fill out, from the IT4Buy portal, the qualification questionnaire (Smart, Medium, Strong) corresponding to the Goods Category(ies) identified
Examine and accept the Ethics Agreement.
Indicate the Legality Index issued by AGCM – Italian Competition Authority, for Italian companies only.
Attach an institutional presentation of the company (optional).
Include the ISO certifications, if requested in the minimum Qualification requirements of the specific Goods Category – in particular ISO 9001, ISO 1400 and ISO 45001.
Matching the qualification fee (FEE), if required
Support on-site audits, if qualification is related to a Goods Category of Strong complexity
Wait for communication on the outcome of the qualification process.
If positive, inclusion in Italgas Group Vendor list.

The qualification requirements are divided into:

Standard requirements: minimum qualification requirements for any Goods Category
Specific requirements: linked to a specific commodity category (minimum evaluation requirements inherent to activities of greater importance and considered above the threshold under Legislative Decree 36/2023 as amended (Procurement Code) can be consulted in the appropriate section Supplier Qualification Systems

The process is based on:

Self-certifications.
Document checks.
On-site audits (In cases where the commodity category requires it)

The qualifying contribution

To ensure the efficiency of the qualification process, we require a contribution from the supplier to be paid upon approval of the completed questionnaires for new or renewal qualification: you will receive appropriate communication with the details and directions for making the payment. This contribution is to partially cover internal expenses, incurred by Italgas Group, to carry out the qualification process. The amount is calculated according to company turnover and the qualification process to which the supplier intends to undergo (Smart, Medium, Strong).

Complexity GM	Contribution amount for new qualification (€)	Contribution amount for qualification renewal (€)
Strong	1,500.00	1,500.00
Medium	1,000.00	500.00
Smart	500.00	250.00

For GM Strong only, the contribution payment of €1,500 does not consider the supplier’s turnover .For GM Medium and Smart, the contribution is requested only from Large and Medium Enterprises (turnover over 10 Mln €), with different amount between:

New Qualification: €1,000 for GM Medium and €500 for GM Smart.
Renewal of Qualification: €500 for GM Medium and €250 for GM Smart.

Process

The amount of the contribution related to the Goods Category in process is exclusive of VAT. Failure to pay the same will result in failure to finalize or renew the qualification resulting in exclusion from the Italgas Group Supplier Register. The fees paid will not be returned in case of suspension or revocation of qualification.

Technical inspection and on-site Audit

The on-site Audit procedure is required for Strong Level Goods Categories.

This can take place not only during the qualification phase but also during the renewal phase and, if necessary, for the full duration of the contract.
For the on-site Audit, Italgas may use a third party appointed and instructed to carry out the inspection at the supplier’s premises.

Process

After completing the qualification questionnaire and paying the FEE fee, the provider will be notified to agree on a date and time for holding the visit.

Inspection

The audit involves an inspection at your company’s premises and an analysis of the documentation found there. During the audit, the assessment will be made using specific checklists intended to check the references and/or requirements declared when filling out the qualification questionnaire.

At the end of the inspection, a suitability report will be drawn up by the auditor. The final assessment will be finalized with any areas of improvement and inclusion on the Vendor List.

Duration of qualification

3 years

For Medium and Strong level

5 years

For the Smart level

Documents

File PDF - 2.69 MB

ISO Certifications and sustainability criteria for suppliers

We require compliance with Italgas' principles and ethical values, monitoring your sustainability performance through a dedicated questionnaire and, in some cases, also through specific ESG audits, carried out on site and/or on desk, to verify and validate the sustainability questionnaire, in addition to the main ISO certifications and at the tender stage through the inclusion of sustainability criteria.

Find out more about ISO Certifications

Do you know your Goods Categories?

To become our supplier, you need to identify one or more product categories for which you intend to propose. Do you know yours?

Discover your Goods Categories

Also visit

Suppliers support

Discover our Suppliers support
Relations with suppliers

Find out more about our Relations with suppliers
Vendor rating

Discover vendor rating

Become our supplier: qualification

All it takes to collaborate with us is a few simple steps

Qualification

The qualifying contribution

Process

Documents

Documents

Italgas Supplier Registration & Qualification Manual

ISO Certifications and sustainability criteria for suppliers

Do you know your Goods Categories?

Also visit

Suppliers support

Relations with suppliers

Vendor rating