Renewing the qualification of suppliers

• Validate the data entered during the on-boarding phase
• Update expiring and/or expired documentation (e.g. ISO Certifications)
• Renew the qualification fee (if required)
• Check the qualification questionnaire (already pre-filled) and review the declarations previously provided if the minimum requirements change
• Completed/renewed the CRIF – Synesgy sustainability questionnaire

Sustainability Scores

The growing attention to sustainability issues and the need to measure, manage and mitigate environmental, social and governance (ESG) risks increasingly push us to promote and encourage a responsible type of business.

For these reasons, in line with the Group’s objectives, the Procurement Department is setting up an Assessment path dedicated to ESG issues with the aim of undertaking an ESG audit path, in order to grow and empower the Supplier Base.

A first step towards responsible improvement of the supply chain is the completion of a Sustainability Questionnaire during the On Boarding phase. The purpose of the questionnaire is to determine the general and specific level of Sustainability of the Company, as well as to provide a summary of the certifications in the various ISO Management Systems. Based on the score obtained, the supplier receives a rating (“Sustainability Index”). In the event of a rating below the pre-established threshold, the supplier will not be admitted to the subsequent stages of the qualification process. The renewal of the sustainability questionnaire is for consideration.

ESG audits will be carried out throughout the validity of the qualification to identify areas for improvement and monitor them through targeted short- and long-term action plans.

The Sustainability Index is one of the parameters that make up the Supplier Rating. The objective is to strengthen the supplier management process in order to build together a Culture of Sustainability that is increasingly widespread throughout the value chain.

• The personal data
• The documentation necessary for the qualification process
• Any changes in corporate structure to be communicated at least 30 days before the effective date
• Achievements of additional certifications
• Any situations with reputational impact

3 years

For Medium and Strong qualification level

5 years

For smart qualification level

During this period, you will receive communications and notifications about the expiration of your documents directly from the platform, as well as requests to update the sustainability questionnaire from CRIF – Synesgy.

• You receive the expiration notice. Before the qualification expiry date, you will receive a notification for the renewal process. If you do not want to proceed immediately, IT4Buy will send you a second communication at the time of expiry
• Start verification. When you start the renewal process, after contacting the qualification office (Qualifica@italgas.it) for the request, we will proceed to verify the minimum requirements for the renewal of the qualification and the documentation (both the one already in possession and the one to be updated). If this information has not been updated, you will receive an invitation to change and/or update it

In addition to the data and documentation, we also consider any non-conformities and, before proceeding with the renewal, we may request the appropriate changes from the supplier.

Find out the steps required to complete the renewal!

• Make the payment of the contribution: at the end of the verification phase, the interested suppliers will be required to pay, if requested, the contribution (FEE) for the renewal of the qualification
• Support any on-site audit: in the event that the Goods Group (s) for which you are qualified is Strong level, you will be contacted for a new on-site audit to verify and confirm the maintenance of the requirements
• Wait for the outcome of the renewal: once the checks on the data, minimum requirements, documentation and areas for improvement have been completed, you will receive a notification informing you of the outcome of the renewal of the qualification.

Italgas may evaluate, at its discretion, the suspension, exclusion or renewal of the qualification.